ORU Cloud Modernization - Project Status

In-flight Engagements:

EUP (Ethos User Provisioning)

In Progress - Ktech and Sneha working together

Timeline:

We are hoping to receive finalized SQL

ns from Ktech by end of April,

May - Ellucian can begin configuration, and resolve any issues through the month of May

End of May; June - ORU to begin UAT.

Evisions

5/11 - Larry provided updates - sample check outputs for AP and Payroll templates.

Meeting scheduled for Thursday 5/14

Experience Custom Cards - Assessment in progress.

Meeting scheduled to review assessment Wednesday 5/13

Degree Works

Work has been completed - Awaiting on Jonathan - which his last reply said, they'll review and follow-up prior to go live, or sooner

Insights

Institutional Research meeting requested 6/8

Assessment completed 4/29

Integration Development - Engagements in progress with Juan Bladinieres

Integrations - In progress

Clear Company - 3rd Party NDA -received. Sample file needed from Clear Company - Helen has requested

Meeting scheduled for Thursday 5/21

ISE

David is researching the issues

Mock Migrations:

Mock 4:

Data migration is scheduled for: May 25 - June 12, 2026

ORU will need to provide/upload Banner and Application Database files by the Thursday, 5/21.

Saas Production Environment will be offline: During this time, work can continue in SaaS Test, Insight Reports, Integrations

David Smith to complete validation steps, and then Saas Production should be available 6/19 , for Ellucian and ORU to begin review of the system.

Mock 5 (Final):

Data migration is scheduled for: August 10 - August 21, 2026

ORU will need to provide/upload Banner and Application Database files by the Thursday, 8/6

Saas Production Environment will be offline: During this time, work can continue in SaaS Test, Insight Reports, Integrations

David Smith to complete validation steps, and then Saas Production should be available 8/28, for Ellucian and ORU to begin review of the system.

Day in the Life:

Dates confirmed with cloud team. Start time 1:00 pm CT; 4 hours duration

Wednesday, April 1st - completed

Wednesday, July 22nd

Wednesday, September 23rd

Go-Live: Monday 10/12, 2026 (Currently it's 10/26 - we are working with the cloud team to move the date to 10/12)

SaaS PROD offline: Thursday 10/22, starting in AM to prepare environment for go live

Go live/Cutover information on the Smartsheet - updates in progress

Code freeze notes - as provided in emails

Upcoming Holiday/Restricted Dates:

Monday 5/25 - Memorial Day

Go live date update - Awaiting details from the cloud team as it needs to be changed to 10/12.

Enrollment/Registration Steps - EIP training with AR team - need to reschedule, due to Jacque out sick.

Clear Company - meeting scheduled for 5/21

In-flight Engagements:

• EUP (Ethos User Provisioning)

• In Progress - Ktech and Sneha working together

Timeline:

• We are hoping to receive finalized SQL's from Ktech by end of April,

• May - Ellucian can begin configuration, and resolve any issues through the month of May

• End of May; June - ORU to begin UAT.

• Evisions

• Awaiting on ORU to confirm next Evisions meeting

• 5/6- Larry provided the sample check outputs for AP and Payroll templates

• 4/29 - Larry provided ORU Transcript in FormFusion - ORU End users to produce checks and import templates into Form Fusion.

• Experience Custom Cards - Assessment in progress.

• Degree Works

• Work has been completed - Awaiting on Jonathan - which his last reply said, they'll review and follow-up prior to go live, or sooner

• Insights

• Institutional Research meeting requested 6/8

• Integration Development - Engagements in progress with Juan Bladinieres

• Integrations - In progress

• Clear Company - Next meeting scheduled for 5/21

• ISE

• David is researching the issues

• Mock Migrations:

• Mock 4:

• Data migration is scheduled for: May 25 - June 12, 2026

• ORU will need to provide/upload Banner and Application Database files by the Thursday, 5/21.

• Saas Production Environment will be offline: During this time, work can continue in SaaS Test, Insight Reports, Integrations

• David Smith to complete validation steps, and then Saas Production should be available 6/19 , for Ellucian

• Go live date update - Awaiting details from the cloud team as it needs to be changed to 10/12.

• Enrollment/Registration Steps - EIP training with AR team - next meeting scheduled for 5/13

• Clear Company - meeting scheduled for 5/21

• Insights - Awaiting for ORU to confirm meeting time in June for IR follow-up enablement.

• Student Assessment Sign off requested - awaiting Mike and Terry reviewing and to provide approval

• EPAFs / EIP - Ircka to review with Sherry, process needed for ORU staff to not review others yearly pay.

In-flight Engagements:

• EUP (Ethos User Provisioning)

• In Progress - Ktech and Sneha working together

Timeline:

• We are hoping to receive finalized SQL's from Ktech by end of April,

• May - Ellucian can begin configuration, and resolve any issues through the month of May

• End of May/June - ORU to begin UAT.

• Evisions

• 4/15 - Larry provided the sample check outputs for AP and Payroll templates. David to send follow-up to HR team to review and provide approval

• PMO meeting canceled this week due to E-Live and ORU attending.

• Day in the Life results - David is working on the results to provide.

• Go live date update - Awaiting details from the cloud team.

• Experience Custom Cards - awaiting documentation and API details from ORU - to continue with next steps.

• Enrollment/Registration Steps - Ircka provided a presentation for the enrollment/registration steps process. Awaiting ORU to present to their internal teams and provide any questions. Suggested timeline for final decision by ORU is 5/1.

In-flight Engagements:

• EUP (Ethos User Provisioning) Ktech provided their updates this week, and will be meeting with Sneha 4.7

Timeline:

• We are hoping to receive finalized SQL's from Ktech by end of April,

• May - Ellucian can begin configuration, and resolve any issues through the month of May

• End of May/June - ORU to begin UAT.

• Evisions

• 4/15 - Larry provided the sample check outputs for AP and Payroll templates. Cosmetic changes needed?

• Day in the Life results - ORU is asking for results. David Smith has requested from the cloud team, as the cloud team doesn't provide client facing information.

• Terms structure discussion - internal review with all value streams involved, included DW, and meeting has been scheduled with ORU for Monday 4/13.

• Go live date update - Awaiting details from the cloud team.

• Experience Custom Cards discovery session completed 4/7. Assessment to come.

• Enrollment/Registration Steps - Ircka provided a presentation for the enrollment/registration steps process. Awaiting ORU to present to their internal teams and provide any questions. Suggested timeline for final decision by ORU is 5/1.

In Flight Engagements:

• EUP - in progress - awaiting on Ktech with roles and attributes. Sneha to begin joining David's meeting this week for the first 15 min to assist with any questions.

• Integrations - In progress by ORU team

• ISE - testing continued with other value streams. Financial Aid tested last week.

• Evisions - David provided documentation to Evisions who will continue working on the template, etc.

• Insights - Strategy meetings are scheduled and in progress.

• Degree Works - Scribe work completed - Awaiting on Jonathan/ORU to go through the steps and he'll follow-up with any questions or let us know when they golive.

• Clear Company - ORU signed contract with Clear company - file is needed. Internally, a 3rd party NDA was submitted to clear company. Once signed by Clear Company it will be forwarded to Terry Kollmorgen/ORU to sign. Clear company wants to be included in.

• Day in the Life results - ORU is asking for results. David Smith has requested from the cloud team, as the cloud team doesn't provide client facing information.

• Terms structure discussion - internal review with all value streams involved, included DW, and meeting has been scheduled with ORU for Monday 4/13.

• Go live date update - Awaiting details from the cloud team.

• Experience Custom Cards discovery session completed 4/7. Assessment to come.

• Enrollment/Registration Steps - Ircka provided a presentation for the enrollment/registration steps process. Awaiting ORU to present to their internal teams.

In Flight Engagements:

• EUP - in progress

• Integrations - In progress by ORU team

• ISE - testing financial aid jobs 4.2.26

• Evisions - David provided documentation to Evisions to continue working on the template, etc.

• Insights - Strategy meetings are scheduled and in progress.

• Degree Works - Scribe work completed, Script work completed, and provided to Jonathan.

• Clear Company - ORU working with Clear Company on a contract. Internally, a 3rd party NDA is needed - Angelica submitted request to Customer Experience.

• Experience custom Cards - discovery meeting scheduled for 4/7.

• Day in the Life- completed 4/1 and it was successful, testing completed and cases were opened. Results for cases to be provided in each case.

• Terms discussion - internal review conducted awaiting on DW review.

• Go live date reviewed, and per ORU it should be 10/12, during ORU's fall break. Mike confirmed via email, Angelica submitted to the cloud team.